BYLAWS OF THE NACOGDOCHES PHOTOGRAPHY CLUB

ARTICLE I. NAME

The name of the club shall be the Nacogdoches Photography Club, hereinafter called the Club.

ARTICLE II. MISSION STATEMENT

Our mission is to inspire and assist photographers of all skill levels and interests through educational programs, image critiques, competitions, photo outings and community outreach.

ARTICLE III. CORE VALUES

Our Core Values are:

· Collaboration – Developing programs and relationships that provided a path to sharing and growth of the entire photographer community and beyond.

· Community Engagement – Creating opportunities for all photographers from initial interest to the full-time pro by engaging with the wider community through exhibitions.

· Knowledge Sharing – Encouraging members to learn from each other and share their expertise.

· Positive Feedback – Providing constructive criticism to help members improve their work.

· Continuous Learning – Consistently improving skill and knowledge to keep up with the evolving creative process.

ARTICLE IV. MEMBERSHIP AND DUES

Any person interested in photography is eligible for membership. The Club’s annual dues shall be set by the Executive Committee before the January meeting and ratified by those members in attendance at the January meeting.

ARTICLE V. COMPETITIONS

The club shall host competitions as shall be determined by the Executive Committee. Entirely generated AI submissions will not be allowed in any competitions.

ARTICLE VI. OFFICERS

The elected officers of the club shall be President, Vice President, Secretary, and Treasurer. The officers of the club shall be elected by a majority of the members at each November meeting from a slate of nominees provided by the club’s Executive Committee. The newly elected officers shall begin their duties in January following the election.

There shall be no term limits or limit on how many terms an officer may serve. An officer may serve until a replacement is elected.

Vacancies in the Club offices shall be filled by the President and approved by the Executive Committee.

ARTICLE VII. DUTIES OF OFFICERS

Duties of the President shall be to: Preside at all Club and Executive Committee meetings, supervise all Club activities, act as Club spokesperson and see that all bylaws are adhered to. The President shall also appoint coordinators and, when necessary, create ad hoc committees, and reassign officer duties.

Duties of the Vice President shall be to: Coordinate Club programs, assume the duties of President in his/her absence, and attend Executive Committee meetings.

Duties of the Secretary shall be to: Keep accurate attendance records and minutes of all meetings, attend Executive Committee meetings, accept nominations for Club officers and forward them to the Executive Committee, and provide ballots as needed to the Club members for voting in club elections.

Duties of the Treasurer shall be to: Accept dues from all members, maintain an updated membership list with email addresses, maintain the financial records of the Club, and attend Executive Committee meetings. The membership list shall only be used for club business. The Treasurer shall serve as custodian of the Club’s funds and pay all bills incurred by the Club, prepare an annual budget to be approved by the Executive Committee, and provide a budget update at each Executive Committee meeting.

ARTICLE VIII. COORDINATORS

Four coordinators shall be responsible for Club Competitions, Publicity, Social Media and the Website.

The Club Competitions Coordinator will be responsible for organizing and implementing monthly “challenge” competitions, SAE (critique) meetings, and any other competition decided on by the Club. The Annual Gallery Show will be overseen and coordinated by the Club President.

The Publicity Coordinator will be responsible for planning and implementing all forms of Club publicity, except for social media.

The Social Media Coordinator will be responsible for posting Club information and photos to various social media sites (Facebook public, Facebook private, Instagram, and Flickr).

Website coordinator will be responsible for overseeing maintenance of the website.

Club Coordinators shall be appointed by the President and shall be a voting member of the Executive Committee.

ARTICLE IX. MEETINGS

Regular meetings of the club shall have place, date, and time stipulated by the Executive Committee.

Special Meetings of the Club may be called by the Executive Committee. Meeting notices must be given to all members at least 48 hours prior to the special meeting.

ARTICLE X. QUORUM AND VOTING RIGHTS

A quorum of the membership shall consist of not less than one-third of the paid membership. All business and elections shall pass with a simple majority of the members present at the meeting. Each member of the club present at a meeting shall have one vote.

ARTICLE XI. EXECUTIVE COMMITTEE

The Executive Committee shall be comprised of the Club’s officers, coordinators, and the immediate past President. Meetings of the Executive Committee shall be held at the President’s discretion and as often as necessary to transact the business of the Club. Four members of the Executive Committee shall constitute a quorum.

ARTICLE XII. AMENDMENT OF BYLAWS

These bylaws may be amended by a two-thirds majority of members at any meeting of the Club at least a week after all members have been notified about the proposed changes.

ARTICLE XIII. DISSOLUTION

Section 1. In the event of the final dissolution of the Club, its assets shall be distributed to nonprofit charitable organizations selected by the Club and approved by a simple majority of those members at the final meeting.